AR Construction Billing Coordinator

Job Locations US-TX-Stafford

General Job Description

The Accounts Receivable Billing Coordinator will work with multiple locations and is primarily responsible for prompt, efficient and accurate processing of monthly customers AIA Billings and Intercompany Billings. This position requires a robust combination of general accounting, accounts receivable and billing experience to support a large specialty contractor in the construction industry.


  • Typical Duties and Responsibilities
  • Manage monthly timely billing of AIA requisitions for multi-state projects from beginning to end.
  • Work closely with the Project Managers to ensure that required documentation is understood and turned in timely.
  • Review all subcontractor/vendor monthly application for accuracy and consistency.
  • Coordinate and provide all required Draw Documentation with proper backup (G702, G702, Draw Detail, Invoice/AIA Back-up, Subcontractor Lien Waiver, Stored Materials Log/ Back-up) to the Investment Team each month in a timely manner to meet accurate deadlines for funding.
  • Prepare Billings and enters them into the accounting system.
  • Track and follow up for timely payment.
  • Examine Certificates of Insurance and Endorsements for completeness, accuracy, and conformance to our business requirements.
  • Follow up with contractor to verify their policy coverage and cancelation when necessary.
  • Assist in procuring projects Insurance coverages for all Jobs.
  • Other assignments and projects as defined and directed


Specific Qualifications

  • Understanding of the construction industry and processes are beneficial- including codes, AIA documentation, and safety regulations
  • 3 years of experience in construction services, administrative support, contract administration, or construction project management is crucial

Company Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2021 fiscal year ending September 30, 2021, IES produced over $1.53 billion in revenue and employed over 6,800 employees at over 99 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.


From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.


Our commitment to our employees is reflected by our actions: 

  • Safety is Priority One – and our record shows it
  • Competitive Pay
  • Company 401K plan with Employer Contribution Match
  • Company Paid Time Off
  • Company Paid Life Insurance
  • Choice of Medical Coverage including Prescription and  Short Term Disability Plans
  • Choice of Dental and Vision Coverage
  • Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage
  • Auto and Home Insurance Discount Programs

EEO Statement

Additional Qualifications


  • Must be able to pass a background check and drug screening
  • Must have a clean driving record (if driving on behalf of the company)
  • Must be proficient with using a computer and computer literacy (MS Word, MS Excel, and MS Outlook) required.
  • Ability to manage time efficiently
  • Ability to use reason and logic
  • Ability to read and write
  • Ability to make basic mathematic calculations
  • Excellent oral and written communication skills
  • Demonstrate safe work habits
  • Must be able to work the assigned schedule
  • Hands-on, self-starter with ability to manage multiple priorities, multiple communications, and obtain results with minimal direction and supervision.
  • Must possess a strong drive for results and the flexibility/determination to get the job done and confidence in making decisions based on company policies & laws.
  • Strong team player with the ability and desire to collaborate, communicate, and build effective working relationships. Must be professional, accountable and reliable.
  • Must complete all training from IES, and any other required training


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